Outlook 2016 reminders tutorial full#

Before saving, determineВ if you want to make this appointmentВ a private event so someone who has access to your calendar wonвЂ™t see it.

On the Appointments tab > Tags Group, click the Categorize down arrow and select a color of your choice.

Lastly,В categorize your appointment color so you can easily distinguish your appointments on your calendar.

If you do not wish to get a reminder, selectВ none You can change when the reminder appears by clicking on the Appointment tab > Option Group and clicking the Reminder box arrow.

By default, Outlook will give you a reminder about your appointment 15 minutes before the the appointment start time.

Other options include Free, Working Elsewhere, Tentative or Out of Office. For example, if you do not want to have anyone try to schedule you forВ a meeting or anotherВ appointment, select вЂњ Show as BusyвЂњ.ДЇrom the Appointments tab > Options Group, click the Show As box and then click Busy.

Determine how you want your appointment to show to people viewing your calendar.

Add someВ details aboutВ your appointment in the body text area.

Type the following: In the Subject box, type a descriptive subject line In the Location Box, type the location choose a start date and a start time and an end date and end time.

Here you will find a number of options that you can set regarding your appointment. Click the Home tab > New Group > New Appointment. Here we have a blank Calendar with only the major US holidays displaying. If you hover your mouse over any entry, you can see the details. The Icons tell you what kind of appointment it is (recurring event, reminder, etc.).

The Calendar is displayed by time slots and depending on what view youвЂ™re in, you can scroll to see the current day, week or month.

Outlook 2016 reminders tutorial full#

Click Month view to see the full month view.

You can view and arrange your calendar by the Day, Week, Work Week, Month or Schedule view.

Click the Calendar icon on the Navigation Bar to open up and view the calendar where you want to add the appointment to.

HereвЂ™s the basics on scheduling your appointments in Outlook 2016: If youвЂ™re part of a team or large company where appointments and meetings are constantly being scheduled, youвЂ™ll find keeping track of your appointments in Outlook a great way to keep others on your team informed of your availability. Appointments usually do not require reserving resources such as conference rooms so they are easier to schedule on your calendar than meetings. An appointment is a block of time you reserve on your calendar schedule that only applies to youВ such a dentist appointment, interview, lunch date, etc.